Privacy Policy

for WhoBe by HowBe • Last updated:

Product: howbetech.com/whobe.html

1. Introduction

WhoBe (“WhoBe”, “we”, “our”, or “us”) is a privacy-first contact manager delivered by HowBe. This Privacy Policy explains how we collect, use, and safeguard information when you use the WhoBe web application, Google Sheets templates, automations, and related services (collectively, the “Services”).

By using the Services, you agree to the practices described here. You retain ownership of the data you store in your Google Sheets.

2. Information We Collect

Account Information

  • Name, email address, and Google account identifiers you use to sign in.
  • Profile details you optionally provide (role, company, tags).

Google Sign-In

  • We use Google Sign-In solely to authenticate you.
  • Your email address is retrieved only to complete login and is never stored on our servers.
  • Your data stays on your device and in your Google Sheet; we do not collect, process, or share personal data on our servers.

Contact & Network Data

  • Contacts you add or import (names, emails, social handles, notes).
  • Metadata such as tags, events, where you met, and relationship history.
  • LinkedIn URLs or other enrichment inputs you supply.

Sheet Activity

  • Automations we run to keep your Google Sheets organized.
  • Usage diagnostics (e.g., sync status, script execution errors).

Support & Feedback

  • Messages or attachments you send to our support email.
  • Survey responses or beta-program feedback.

Because you control the Sheets, you decide what information to store. Please ensure you have the right to store and share contact details, especially for EU/UK residents.

3. How We Use Information

  • Provide, maintain, and improve the WhoBe experience within Google Sheets.
  • Organize and enrich your network with LinkedIn or other data you supply.
  • Deliver automation (tagging, reminders, deduplication) at your request.
  • Respond to support tickets and communicate updates or security alerts.
  • Comply with legal obligations and enforce our terms of service.

4. Storage & Ownership in Google Sheets

WhoBe operates inside your Google account. All core contact data is stored in Google Sheets that you own. We do not copy your full contact database to our servers.

  • You manage sharing permissions on the Sheets (view, edit, transfer).
  • You can export, duplicate, or delete the Sheets at any time.
  • Our scripts temporarily process the data to complete actions you initiate (e.g., enrichment, tagging) and then relinquish access.

If you uninstall WhoBe or revoke access, automations stop running, but your Sheets remain intact within your Google Drive.

5. Sharing of Information

We do not sell your contact data. Information may be shared with:

  • Service providers that power optional features (e.g., LinkedIn enrichment APIs) under confidentiality agreements.
  • Legal authorities when required to comply with applicable law, protect safety, or enforce our rights.

You control which collaborators have access to your Sheets; please review Google’s sharing settings regularly.

6. Data Retention

Because your contacts live in your Google Sheets, you determine retention. We keep only limited operational data (support history, billing records) for as long as needed to deliver the Services and comply with legal obligations.

7. Security

We implement encryption in transit, OAuth-based authentication with Google, access controls, and monitoring to protect the automations that interact with your Sheets. No system is perfectly secure, so we recommend enabling two-factor authentication on your Google account and reviewing Drive sharing settings to minimize exposure.

8. Your Rights & Choices

  • Access, edit, or delete your contact data directly in Google Sheets.
  • Disable or uninstall WhoBe automation scripts at any time.
  • Request data deletion of operational logs by emailing whobe.customer@gmail.com.
  • Depending on your region (e.g., GDPR, CCPA), exercise additional privacy rights by submitting a verifiable request.

9. Children’s Privacy

WhoBe is not intended for children under 13. We do not knowingly collect personal information from children under 13. If you believe a child has provided us data, contact us so we can remove it.

10. Changes to This Policy

We may update this Privacy Policy as our practices evolve. The “Last updated” date reflects the most recent revision. Material changes will be communicated through the product or via email where required.

11. Contact Us

HowBe

Email: whobe.customer@gmail.com

Website: howbetech.com

Business Address: (Add your virtual business address for app store compliance.)